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Purchasing Assistant Job Description

Job Description

Job Title: Purchasing Assistant

Reports to: Purchasing Manager

Salary: £16,000 per annum

Hours: 8am – 5pm Monday to Thursday, 8am – 4pm Friday (1 hour unpaid lunch each day)

Location: M&H Plastics, London Road, Beccles, Suffolk, NR34 8TS

Job Purpose:

To support the Purchasing Manager and Buyers with administration tasks as required.


  • Placing purchase orders for good and services with suppliers in a timely manner.
  • Expediting purchase orders on a daily basis ensuring goods are delivered by the date required. Communicating any delays of goods/services to internal departments.
  • Liaising with suppliers regarding discrepancies in delivery of goods/services.
  • Maintaining the M&H stock systems in accordance with supplier performance criteria.
  • Provide analytical work on areas of spend as required by the Assistant Purchasing Manager and Company Buyers.
  • Ensure that best possible prices/deals on items are identified and sought
  • Assist with stock taking as necessary.
  • Other administration tasks as required.
  • The post holder may be required to perform duties other than those given in the job description. The particular duties and responsibilities attached to the post may vary from time to time without changing the general character of the duties or the level of responsibility entailed. Such variations are a common occurrence and would not themselves justify the re-evaluation of the post.

Person Specification

Essential qualifications, skills and knowledge:

Essential Selection CriteriaMethod of candidate assessment
5 GCSEs Grade A*-C (or equivalent) including Maths and EnglishApplication form
The ability to communicate effectively and in a professional manner; verbally and in writing at all levels within the Company, and with suppliers.Application form/Interview
Plans and organises own work, ensuring a high level of accuracy in all work undertaken.Interview
The ability to analyse data.Application form/Interview
Capable of working under pressure, remaining calm and in control with the ability to meet tight deadlines.Application form/Interview
The ability to work on own initiative to achieve objectives and taking responsibility for work/action undertaken.Application form/Interview
Demonstrates a high level of initiative, self-motivation and a willingness to learn.Application form/Interview
Must be a computer literate (ability to use Word, Outlook and Excel).Application Form
Is able to work effectively as part of a team to achieve required objectives.Interview
Able to respond positive to changing work demands.Interview